It’s important to be able to work in a secure environment. With your information and data on the line, it’s crucial that you know what is going on with your platform of choice. This article will explore how Notion handles encryption and security. Hopefully, this helps you make a more informed decision when choosing where to store your most precious digital assets.
Does Notion Use Encryption?
Yes, Notion uses end-to-end encryption. This is the same type of approach that many other companies in this space are using. It’s by far the most secure option in terms of encrypting information between two parties.
How Deeply Is It Encrypted?
Notion secures your data using AES-256 encryption keys. This algorithm is widely accepted as the best in its class and can only be unlocked using a specific key (your password). Data is encrypted at rest and in transit, which guarantees that it remains completely private and inaccessible to anyone outside of the two parties involved. Implementing an encryption solution is a great first step, though you should know what measures they take to protect against a number of different threats.
Does Notion Have a Secure Platform?
Notion claims that two-factor authentication is an important factor in keeping your data secure. On one hand, you have the regular log-in option. This could be considered as a single factor of authentication – something you know (password). The second aspect of security is 2FA, which requires users to provide something they have (phone). If you’re using Notion in the browser, then every time you log in to your account, you will be prompted for a 6-digit password. If you use their mobile application, an 8-digit PIN will be required instead.
After 2FA is activated, when logging into your account on another device, you will be asked to enter your password and the code sent to your mobile device. This ensures that no one else can access and use your account without having access to both of these factors of authentication.
The notion also states that they do not store passwords, so any devices or accounts with this information on them are unreadable by Notion’s servers.
Personally Identifiable Information (PII) is collected for billing purposes, but none of this data can be linked back to specific actions taken while using the application. No user content or files are scanned by Notion’s automatic systems – only those that have been flagged by another user or team member.
Is Notion GDPR Compliant?
A European regulation was put into force on May 25th, 2018 to provide users with more transparency and control over their data. This regulation is called General Data Protection Regulation (GDPR). The law de-centralizes the power dynamic between businesses and consumers by giving you complete control of your digital information.
According to GDPR, companies must give users a way to request and delete their information at any time. They must also provide an email address or another contact method that you can use in case of complaints or any other concerns regarding your data privacy. The regulation also clearly states that they must disclose all the third parties with which this personal data is shared.
Notion states that they adhere to GDPR standards and allow users to delete their accounts at any time. In the same way, if you start a free trial, cancel it before it expires, and later decide to use Notion again, your data will be deleted from the servers as soon as you cancel. As for third-party companies, Notion claims that they disclose all partners and comply with GDPR to limit the likelihood of a data breach.
What about the Security of Data Stored in Their Servers?
Notion’s security system uses 256-bit AES protection for data at rest. This algorithm is used worldwide by institutions, companies, governments, and other institutions with the most demanding security needs. This means that your data is encrypted, locked with a key known only to you, and can’t be accessed by Notion’s team or its partners in any way.
The company also has strict policies when it comes to hiring new employees, ensuring they haven’t had access to customers or sensitive information before being allowed to join the team. Furthermore, they have security measures in place to monitor which employees have access to this information and limit it depending on their role.
To What Extent Do They Keep Your Information Private?
The application is 100% free to use without any limitations or restrictions. You are only required to enter your email address when creating an account and you can immediately start using it. If you want to take advantage of all the features, premium plans are available to purchase.
You should also know that the company keeps your email, first and last name, phone number, password, payment information (if you have Premium or Enterprise plans), member profile data, usage history, content stored on the servers, billing information… But not all of this information is required – if you don’t want them to have your email, first and last name, phone number… you don’t have to enter them.
How Can You Delete Your Notion Account?
You can delete your account at any time by clicking on the user profile button in the top-right corner of either mobile or web apps. From there, click on ‘Settings’ and then ‘Delete User’.
However, keep in mind that your data will be deleted as soon as you cancel your trial (if you start it), but if you delete the account without canceling the trial first, then it won’t be deleted. In case you want to delete your account after canceling or not starting a free trial, contact Notion and request they delete your account.